Fan the Fire Philly is presented by The Catholic Youth Ministry Group and is sponsored by Cluster 30 Churches & OYYA.
Registration Details . . .
- Registration is mandatory. No walk-in registrations allowed on the day of the event.
- Registration ends on March 14, 2008 — please register early. Cost is $17.00 per person.
- Registrations postmarked after March 14th are available on a first come first served basis. Cost is $20.00 per person.
- No Registration is complete without both the payment AND the signed Registration Form.
- You may send one check in with multiple forms, but be sure to indicate this on your forms.
- If you are confused about where to send your registration, please contact our registrar
Pat Johnston – 215-348-4994 – youthministry@ourladymtcarmelschool.org
Details about who to contact and how to register are provided on this website under the Registration link.
- Parishes / groups outside of Cluster 30 are welcome to attend.
- Due to the nature of this event and the pre-planning required, the $17.00 fee is non-refundable and non-transferable.
- The rally is only open to teens currently in grades 8-12. No exceptions can be made.
Check-In Procedures
- Check-In begins at 12:15 PM. The Rally begins promptly at 1:00 PM. Please plan accordingly.
- Each group must check-in on the morning of the rally.
FOLLOW THE POSTED SIGNS or ask our Security Team when you arrive if you have questions about where to Check-In.
- A completed and signed liability/medical release form must be on-hand for EVERYONE (both students and chaperones).
Any individual without this form will not be permitted to attend the rally.
Chaperones
- Chaperones must be at least 21 years of age.
- Each group must maintain a chaperone to youth ratio of:
2 adults to 5 youth OR 3 adults to 11 youth OR 4 adults to 17 youth OR 9 adults to 50 youth.
- Chaperones are expected to oversee and assist the youth under their care, especially during any free time, Eucharistic Holy Hour and Mass.
- There must be at least one adult chaperone of each sex if you bring both boys and girls.
- A Special Note For Chaperones . . . Except for nursing infants, children should not be brought to Fan the Fire. No childcare is available.
Participation
- Students and Chaperones are EXPECTED to attend all scheduled events.
- No youth is allowed to leave the Archbishop Wood High School grounds unless accompanied by an adult chaperone from their parish/school who accepts full responsibility for the youth.
- If you need to leave at any time during the Youth Rally, you must officially sign out at the front table before you leave. An adult must accompany you. Any parent picking a child up during the event must come to the front door and wait for their child, no youth can be sent outside unattended.
- Any Non-Catholic attending the Rally should be aware of the Catholic teachings about receiving the Holy Eucharist.
Any questions can be directed to our registrar.
Food / Drink
- Dinner is included in the $17.00 admission price.
- Unless there are special dietary considerations (which must be noted on your medical form) no one is to bring food or drink into Archbishop Wood High School.
Hotel Information
- Any group traveling from distances that need lodging can contact the Registrar for local hotel information.
First Aid
- A nurse and/or doctor will be available at the First Aid Station throughout the day.
- Refrigeration will be available for any medication, as noted on your medical form.
- Please bring medications that need refrigeration to the first aid station upon your arrival, but AFTER your group check-in.
Security
- Security is in place the day of the event to ensure everyone's safety.
- Each participant will receive a special wristband during the check-in process on the day of the rally.
These bands must be worn AT ALL TIMES throughout the day.
It identifies you as a participant of the rally, and also serves as your ticket for dinner.
No-Smoking Policy
- Archbishop Wood High School is a smoke-free environment and no smoking is allowed anywhere inside or outside the facilities.
- Smoking is permitted for attendees over 18 only. If you feel it is necessary, you may leave school property to smoke.
- All smokers are expected to dispose of their cigarette butts in a proper receptacle.
Dress Code Policy
- All participants are expected to dress appropriately.
- Clothing must cover all undergarments (including bra straps and boxers) and midriffs.
- Clothing with offensive language or obscene pictures is not allowed.
- No low-cut shirts or mini-skirts are allowed.
- Shoes and shirts must be worn at all times.
- Chaperones are expected to convey this information to the youth from your parish/school and then enforce it while at the rally.
- Casual dress is recommended, but it should be appropriate for Eucharistic Adoration and attending Mass (nice jeans and a nice T-shirt are fine).
Items for Sale
- You may wish to bring spending money as several items will be available for purchase.
(i.e., CDs, DVDs, Videos, Teen Books, Music, Bibles, Jewelry, T-shirts, etc.)
- Free youth ministry materials will be available as well.
- All groups, participants or other individuals interested in distributing any handouts, pamphlets or tracts, tapes, etc. withoutmust get prior permission from The Catholic Youth Foundation.
Respect of Property
- Archbishop Wood High School is the host for the rally and all participants are expected to treat the property with respect and to conduct themselves with reverence while in the church, chapel or other places of worship.
In Case of Emergency
- In case of an emergency contact Michael Smith, Facilities Coordinator—215-589-4387 on the day of the rally.
What to Bring
- Completed and signed liability/medical release forms for each participant (including adults)
- A heart open to God and His love
- Some students choose to also bring:
Bible, Rosary, Notebook or Prayer Journal (optional), Pen, Spending money.
What NOT to Bring
- Walkman
- Cell phones (ok for group leaders)
- Pagers
- Homework
- Video games
- Anything that will distract you or others from the Lord this day.
Directions To Archbishop Wood
http://www.archwood.org/ourschl/transportation.html
Website and Graphic Design: Tara Smith
E-mail: FTF@smithprints.com
Phone: 215-997-8077
Food Coordinator: Pat McCloskey
E-mail: bpmarch17@comcast.net
Phone: 215-672-0666
Registrar: Pat Johnston
email: youthministry@ourladymtcarmelschool.org
Phone: 215-348-4994